Privacy Policy

Last Updated: October 28, 2026

Phototek Inc., doing business as PhototekNYC (“we,” “our,” or “us”), is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website (phototeknyc.com), use our photo booth services, or interact with us in any way.

1. Information We Collect

Information You Provide

When you book our services, contact us, or use our photo booth at an event, we may collect:

• Name and contact information (email address, phone number)
• Billing and payment details
• Event details (date, venue, type of event)
• Photos and videos captured during your event

Information from Event Guests

When guests use our photo booth, they may voluntarily provide:

• Phone number (to receive photos via SMS)
• Email address (to receive gallery links)

Guest information is collected solely for the purpose of delivering event photos and is never used for marketing.

Information Collected Automatically

When you visit our website, we may automatically collect:

• IP address and approximate location
• Browser type and device information
• Pages visited, time spent, and referring URLs
• Cookies and similar tracking technologies

2. How We Use Your Information

Purpose	Data Used
Provide photo booth services and deliver photos	Name, email, phone, event photos
Process payments and bookings	Name, billing details
Send event photo gallery links via email or SMS	Email, phone number
Respond to inquiries and support requests	Name, email, phone
Improve our website and services	Usage data, cookies
Maintain security and prevent fraud	IP address, device info
Comply with legal obligations	As required by law

We do not sell your personal data to third parties. We do not use guest contact information for marketing or promotional purposes.

3. How We Share Your Information

We may share your information only in the following circumstances:

• Service Providers: We use trusted third-party services to operate our business, including FotoShare.co and SmugMug (photo hosting), Twilio (SMS delivery), and payment processors (credit card transactions). These providers only receive the data necessary to perform their services.
• Event Galleries: Event photos are uploaded to an online gallery that may be accessible to other event guests. If you prefer a private gallery, you may request pin protection (see below).
• Legal Requirements: We may disclose information if required by law, court order, or to protect the rights, safety, or property of PhototekNYC or others.

4. Event Photos & Online Galleries

• Event photos are hosted in an online gallery for 60 days after the event.
• After 60 days, all photos are permanently deleted from our servers.
• Galleries are publicly accessible by default. Clients may request a pin-protected gallery at least 48 hours before the event for added privacy.
• PhototekNYC may use event photos for promotional purposes (website, social media, marketing) unless the client opts out in writing before the event.
• Individual guests may request removal of their photos at any time by contacting us at info@phototeknyc.com.

5. SMS & Email Communications

• By providing a phone number at our photo booth, guests consent to receiving a one-time SMS containing their photo gallery link. This is not a subscription service.
• Standard messaging and data rates may apply.
• We do not send promotional texts to guest phone numbers.
• Clients who book with us may receive booking confirmations and event-related emails. You can opt out of promotional emails at any time by clicking the unsubscribe link or contacting us.

6. Cookies & Tracking

Our website uses cookies and similar technologies to:

• Remember your preferences and settings
• Analyze website traffic and usage patterns
• Improve site performance and user experience

You can control cookies through your browser settings. Disabling cookies may affect some website functionality. We may use third-party analytics tools (such as Google Analytics) that collect anonymized usage data.

7. Data Retention

Data Type	Retention Period
Event photos & videos	60 days after the event, then permanently deleted
Guest phone numbers & emails	Deleted after photo delivery (within 7 business days)
Client booking information	Retained for business and tax records as required by law
Website usage data	Aggregated and anonymized; retained for analytics purposes
Payment information	Processed by third-party payment processors; not stored on our servers

8. Data Security

We implement reasonable safeguards to protect your information, including:

• Encrypted data transmission (SSL/TLS)
• Secure servers and access controls
• Limited employee access to personal data
• Regular security reviews

However, no method of transmission over the internet is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

9. Your Rights

You have the right to:

• Access: Request a copy of the personal data we hold about you.
• Correction: Request that we update or correct inaccurate information.
• Deletion: Request removal of your personal information or photos from our systems.
• Opt-Out: Unsubscribe from promotional emails or decline SMS communications.
• Photo Removal: Request that specific photos be removed from our galleries or promotional materials.

To exercise any of these rights, contact us at info@phototeknyc.com. We will respond within 30 days.

10. Children’s Privacy

Our website is not directed at children under 13. We do not knowingly collect personal information from children under 13. If you believe we have inadvertently collected such information, please contact us and we will promptly delete it. Photos of minors taken at events are subject to the same usage terms agreed to by the booking client.

11. Third-Party Links

Our website may contain links to third-party websites, including FotoShare.co, SmugMug, and social media platforms. We are not responsible for the privacy practices or content of these external sites. We encourage you to review their privacy policies before providing any personal information.

12. Saving Your Gallery to Google Drive, Google Photos or Dropbox

The event host can choose to save the full event gallery to their own Google Drive, Google Photos or Dropbox account using a private host link we send them. This is optional and happens only if the host signs in and approves access.

• What we can access: only what is needed to copy the photos in. Google Drive: we can create files, and can see only the folder and files we create, never your other files. Google Photos: we can add photos to an album we create, and cannot see, change or delete any of your other photos. Dropbox: we can write only into an app folder (Apps/Phototek). We also receive your account’s email address and ID, to show which account the gallery was saved to and to allow one account per destination.
• What we store: your account email and ID, an access token stored encrypted on Amazon Web Services, and a list of the files already copied so an interrupted save can resume.
• How long: these are deleted when your photographer resets that destination or when the event gallery is deleted. You can remove PhototekNYC’s access at any time in your Google Account (Security → Third-party connections) or in Dropbox (Settings → Connected apps).
• What we never do: we don’t read your other files or photos, sell or share this data, use it for advertising, or use it to train AI models.

PhototekNYC’s use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated date. Your continued use of our website or services after any changes constitutes acceptance of the updated policy.

14. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us: